COVID-19 Policies & Protective Measures

Here you will find some new and temporary policies related to Karibuni's provisions of childcare in the summer holidays in 2020, together with a list of protective measures that will be in place. These supplement our existing policies, procedures and systems and take precidence where there is any conflict.

Social Bubbles, Booking & Refunds

We appreciate that you may wish to use Karibuni along with other childcare provision and activities to provide variety during the holidays. That’s fine by us. However, we need to be mindful of quarantine rules for those travelling home from abroad, other guidance for households wishing to socialise and of specific guidance for childcare and other out-of-school settings on controlling the spread of COVID-19. In particular, current Government guidance states:

"Parents and carers should be encouraged to limit the number of settings their child attends, ideally ensuring their child only attends the same setting consistently. This should also be the same for staff."

This is our policy for when children should not come to Karibuni:

  1. During any calendar week (Mon-Fri) that your child comes to Karibuni, and for 48 hours beforehand, they should not attend any other childcare setting, club or organised activity where they would be in close contact with children or adults who are not part of your household or one other household.
  2. If you plan to travel to the USA, Portugal or a long list of other countries not in the EU, the Government currently requires you and your household self-isolate for 14 days following your return. (See Travel Corridor Guidance.) During this time your child must not come to Karibuni.
  3. If any member of your household develops symptoms of COVID-19, or tests positive for COVID-19, and is therefore required to self-isolate, your child must not come to Karibuni until your household has completed the required period of self-isolation.
  4. If your child exhibits or develops any recognised symptoms of COVID-19 while at Karibuni you will be asked to collect them and any siblings immediately. They may not return until they have tested negative or completed the required period of self-isolation.

This is our policy on bookings & payment:

  1. General bookings can be made using the form you will find online at:
  2. General bookings will open at 9am on Wednesday 8 July 2020.
  3. You may make additional bookings, after your first, subject to places still being available.
  4. Places will be allocated on a first-come-first-served basis. We will confirm that we have received and accepted your booking as soon as we can by sending you an invoice.
  5. If you need to cancel or change the dates you booked you need to tell us by Friday 17 July. After that, we expect the invoice to be paid in full before the first session you have booked – unless we have agreed alternative payment arrangements with you.
  6. You should not book until you can commit to the dates you wish to book. After 17 July, if we agree to change any sessions booked it is entirely our decision and may incur an administration charge.
  7. We will send all new customers information about how invoices can be paid, and our invoices include a link you can use to pay online by card. We always prefer not to handle cash.

This is our policy on refunds:

  1. We will refund the full cost of any sessions missed if we have to close Karibuni temporarily because of an outbreak of COVID-19 among children or adults.
  2. We will refund the full cost of any sessions missed if we have to close Karibuni temporarily because we are advised or instructed to do so by the Government or other authority.
  3. We will not refund the cost of any sessions your child misses because they are unwell or because they or your household are required to self-isolate because of COVID-19.

Making Karibuni COVID-19 Secure

These are the protective measures we will be implementing:

  1. The same small staff team will be attending throughout the holidays.
  2. All staff will be made aware of our revised risk assessment and revised operating procedures.
  3. We will not normally let parents enter the area where children play.
  4. We will limit and record access by school staff, maintenance workers and any other visitors to the areas where children play.
  5. We will allow a maximum of 16 children to attend on any one day.
  6. We may choose to limit the number of households whose children are attending in any one week and overall to control the overall size of the social bubble.
  7. We will offer all-day and morning-only sessions to avoid cross-over of children coming and going at lunch time.
  8. We will not provide lunch – children will need to bring their own healthy packed lunch. Lunch will be eaten outside if possible and in any case in consistent groups that eat together.
  9. We will provide morning and afternoon snacks. These will be:
    1. Planned and prepared with food safety in mind by staff trained in safe working methods.
    2. Served in a manner that avoids children touching the same plates or serving containers.
    3. Served to consistent groups of children sitting together at different tables.
  10. We will encourage children to play outside as much as possible.
  11. We will encourage children to play in consistent groups based on age or family groups.
  12. We will encourage children to play in ways that avoid physical contact and close face-to-face interactions.
  13. We will avoid physical contact with children generally but will never withhold physical comfort when it is wanted and needed.
  14. We will design art, craft, science and (possibly) cooking activities so that materials needed are packaged as individual kits. We will limit the number of children doing a particular activity to maintain an appropriate distance between them.
  15. We will encourage children to spend longer on all activities to make cleaning of equipment between use practical.
  16. We will space children apart when watching movies or playing Nintendo switch games.
  17. We may go for walks and play in the woods. We will not however go to the park where we cannot limit social contact or control the cleanliness of the play equipment.
  18. We will remind children about good hand washing and respiratory hygiene practices and about social distancing through personal example, one-to-one and group discussion, notices and ground markings.
  19. If there is a confirmed case of COVID-19 in the social bubble:
    1. Karibuni will notify parents of all members of the bubble (although the names of individuals affected will not be communicated).
    2. Karibuni will comply fully with requests for contact information from the NHS Test & Trace service, which may include passing on the dates your child attended, their name, and your name, phone number, email address and home address.
    3. Karibuni will seek and follow advice from Public Health England’s local Health Protection Team about appropriate action required which may include:

i.Testing of some children who have been at Karibuni.

ii.Temporary exclusion of some children who have been at Karibuni.

iii.Temporary closure of Karibuni.

This is our policy on personal hygiene and cleaning:

We have always cleaned Karibuni throughout and the toilets overnight, cleaned tables before and after we eat, and the kitchen whenever it is used. All plates, bowls cups, cutlery and utensils used are always cleaned in a dish washer at 60C or above. We have always asked children to wash their hands before eating, after using the toilet and after sneezing or coughing. We have always had paper towels and tissues available for children to use.

In addition, during this holiday we will:

  • Make hand sanitiser available as well as soap and hot water.
  • Require children to wash their hands when they arrive and depart and encourage them to clean their hands when coming indoors.
  • Supervise children washing their hands before eating.
  • Remind children to “catch-it, bin-it kill-it” when needed.
  • Clean & disinfect contaminated (coughed or sneezed on) surfaces when needed.
  • Clean & disinfect frequently-touched indoor surfaces in the middle of the day.
  • Clean & disinfect frequently-touched outdoor surfaces in the middle of the day.
  • Clean & disinfect shared hard toys (Lego etc) daily.
  • Clean & disinfect metal and plastic parts of the fitness trail daily.
  • Ensure the disinfectant-cleaner we use is “effective on enveloped viruses”.
  • Remove soft toys and dressing-up clothes from premises.
  • Restrict personal belongings that children and staff bring on the premises.
  • Have sufficient PPE (aprons, masks and gloves) available for when first aid is needed or when supporting a child who is unwell or showing symptoms of COVID-19 and awaiting collection.
  • Clean and disinfect the premises thoroughly after any suspected or confirmed case of COVID-19.